Call for Volunteers

The AOC is seeking qualified volunteers to assist with the successful execution of the Annual Symposium and Convention.

All volunteers must possess quality customer service skills, be friendly and interactive, be well-spoken and professional, and possess basic knowledge and understanding of the AOC organization and convention. Candidates must be team players, possess positive attitudes, be self-motivated, enthusiastic and customer friendly. Individuals should wear comfortable walking shoes and business attire.

Volunteers who work a minimum of 10 hours or more over the course of the event are provided a full complimentary registration to the symposium and convention (does not include professional development courses or the annual banquet).

AOC will not reimburse for travel expenses to include food and beverage or hotel rooms.

AOC makes every effort to accommodate volunteers by assigning tasks and time preferences according to volunteer requests. Below are the duties of the various positions available.

If interested in one of the below volunteering assignments contact Bob Lindseth, Volunteer Coordinator at Bob.Lindseth@gmail.com

Bag Stuffing and Set Up

On Sunday before the Symposium, volunteers are needed to stuff the registration bags and prepare the registration materials.

Registration

Registration is the first impression an attendee experience at the AOC Symposium and Convention. Registration volunteers will greet attendees, guide them to the appropriate registration counter and assist as needed with onsite registration kiosks. Volunteers will need to be able to stand on feet for several hours.

STEM Program Volunteer Dates & Times

Monday October 28th 8:00 AM - 3:00 PM

Tuesday October 29th 8:00 AM - 3:00 PM

Welcome Reception Volunteers

No event goes off seamlessly without a crew working behind the scenes. Help us kick off the 56th Symposium & Convention, by volunteering your time on the Welcome Reception.

Symposium Door Monitors

Only certain badge types are permitted access to the Symposium session. Volunteers are needed to check name badges at the doors to the session rooms. If attendees are already in the room when you arrive at your shift, walk through the room and look for any non-allowable badges and ask them to leave. Certain circumstances will allow an aid without proper badge credentials to assist his/her boss during their brief only.

Innovation Stage

Two volunteers are needed daily to scan badges at the Innovation Stage on the show floor. Daily there will be multiple, fast-paced sessions – often times back-to-back – that volunteers will be required to ensure that each and every individual in attendance has been captured. Volunteers will also assist upon completion of the session, orderly return of headsets and tidying of the seating area.

Annual AOC Banquet Ticket Taker

The Annual banquet is a separate ticketed event held on Tuesday evening. Volunteers will be stationed outside the doors to ensure that attendees are not admitted into the ballroom until they are given the green light from AOC staff. Once you’re given the green light, volunteers will collect banquet tickets and assist with identifying vacant seating. Non-ticket holders will form a “wait-list” line and as all ticket holders are seated, if any empty seats are available, non-ticket holders will be permitted to purchase a ticket onsite. Four volunteers are needed for a one-hour shift.

Call for Volunteers to support the 5th Annual AOC STEM Outreach Program!

DATES: October 28-29, 2019
Time 8:00 am- 3:00 pm
LOCATION: Walter E. Washington Convention Center, 801 Mount Vernon Place NW, Washington DC.

The Association of Old Crows is looking for volunteers to support the upcoming AOC National STEM Outreach Program, being held in conjunction with the 56th Annual AOC International Symposium and Convention.

First Step: Click here to sign-up as a volunteer.

The AOC STEM Outreach Program focuses on encouraging and engaging students who are interested in potential STEM careers. At last year’s AOC national STEM event, over 1000 middle and high school students participated. Students learned about the basic concepts of Radio Frequency (RF) Spectrum (e.g. wave forms, amplitude, frequency, transmitters, receivers, antennas), the physics of radio and RADAR transmissions and the concepts behind cyber vulnerabilities and cyber security through a series of interactive booths. This year, the STEM program includes hands-on interactive robots, unmanned air vehicle displays and aircraft simulators.

Our volunteers are vital to the success of the STEM Outreach Program!

The AOC aims to have all volunteer stations filled by October 15th, 2019. Please act now to reserve your volunteer slot. The first step is to review the attached available volunteer billets fill out this form. Please consider inviting one of your non-technical colleagues to fill one of the very important non-technical volunteer positions. Coordination and assignment updates will be sent as we get closer to the event.

Below are the roles and their accompanying descriptions:

STEM Student Group Greeters

Student Group Greeters will welcome each group and introduce them to the STEM Program. These volunteers provide the student groups with instructions on how the program works and guide them to the first station where they will be assisted by the booth volunteers

STEM Program Station Volunteers

Volunteers are needed to man one of 10 interactive educational stations. The volunteer will be given talking points for their station; however, it is preferred that volunteers for the stations be knowledgeable about the topics. Stations consist of:

  • Spectrum & RF Propagatio
  • Radio & Communications
  • RADAR
  • EW
  • Cyber
  • IED
  • CREW
  • Robots
  • UAS
  • M&S and Mission Planning
STEM Floor Managers

STEM Floor Managers will make sure students stay in their assigned groups and help keep the floor moving by providing crowd control.

Transportation Escorts

Transportation Escorts are the first faces to greet the STEM Student Groups. Volunteers will be stationed at the school bus drop-off location and escort the groups to the STEM Program in the Exhibit Hall. Transportation Escorts will need to be able to walk and stand for several hours.

School Representative

Each student group will be assigned a volunteer who will guide the group through the program, keep track of time and make sure they visit each station.

Help get the word out! Feel free to forward this invitation to your colleagues!

IMPORTANT: If you are a "STEM Volunteer" for a minimum of 10 Hours (total across both days) you receive a FREE ALL ACCESS PASS to the 56th AOC Symposium, held concurrently in the adjacent exhibit hall.

For more information, please email Don Revell at ColonelRevell@gmail.com and Brianna Miller from AOC HQ at bmiller@crows.org.

We look forward to seeing you at the 56th Annual AOC International Symposium and Convention!

Volunteer Sign Up!